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Dive deep

At Ziiva, we offer more than a comprehensive, tailor-fit Learning Management System. We are always seeking ways to enrich your company culture and improve the online learning experience that you offer to your students, employees, customers, or users.


Reporting with Prosperity -- the Yes LMS

Posted by Kellyann Bryan on Thu, Jun 06, 2019

One of the biggest reasons people look for a learning management system (or LMS for you tech-jargon lovers out there) is their need for quick, efficient, set-it-and-forget-it reporting.

Whether it’s because their boss asked to see which employees are up-to-date on training and compliance, there’s a looming audit on the horizon, or they just had an audit (and got a few dings for missing vital information), having reports readily available is crucial to staying on top of things.

Prosperity LMS has four central types of reporting, and those four types contain myriad ways to customize and adapt reports even further to meet the unique needs of each client.

  • Interactive dashboards are a quick way to see who has missed a training deadline, who is or is not in compliance, and what training is upcoming for all active employees. This type of report is always shown in real time and is the perfect tool to get an overview of the company’s overall training and compliance.

  • Matrix reports are highly visual, and are a great way of showing different relationships between things -- making them a prompt, straightforward way of seeing the specific data you want to see. As with all matrices, these types of reports are laid out in a grid of rows and columns, with different colored dots or pie chart pieces denoting whether something has been completed or not, as well as the level of completion. For example, one might want to see an overview of program completion statuses by company, then by job title, then by completion/expiration data. Like all of our reports, these can be customized to fit your needs, and they give us the most flexibility to provide your data exactly the way you want it displayed.

  • Ad hoc is a funny little phrase that sounds like it should be followed by "Gesundheit!” but really, it’s just Latin, translating directly to “for this.” This type of report is used when an admin or supervisor has a specific inquiry that needs addressing – their question being the driving force to run a report “for this.” We have a list of common things clients want to know. Once a supervisor selects the ad hoc report to run, he can filter his search to give him the exact data he’s looking for, and then choose how he’d like the data grouped once it’s collected. Bonus: you can export ad hoc reporting data directly to Excel or your favorite business intelligence (BI) tool.

  • The Queries module is essentially a window into your database. You can get any report in any configuration, and it can be scheduled to run as often as you need, with the results being emailed directly to you. This type of report is not as user-friendly as others, so it is something we would configure for your team. Unless, that is, you have someone who is well-versed in Structured Query Language (SQL). Otherwise, just call the training team and we will help you grab those queries!

Any of these reports can be quickly and easily accessed from an admin portal or sent to your email. Reports can be automated to run on whatever timeline best fits your needs – and you’ll get the data sent to you without you even having to think about it.

We sometimes refer to the Prosperity LMS as the “Yes LMS," and it's only partly a clever play on words. We really do like to say "Yes!" to our clients. Yes, we can customize your dashboard to look like your website. Yes, we can help you create that particular report that no one else has ever needed to run before. Yes, you can call us four times in one day because you keep forgetting where to go for ad hoc reporting. We created the Prosperity LMS to make the lives of supervisors, managers, employees, and training providers easier. We try to make it even easier by providing you with ongoing support and resources so you can continue to be successful for years to come.

Have questions? Email me! kellyann@ziiva.com. Happy Reporting!

Topics: lms, learning management systems, reports, reporting, ad hoc, matrix reports, queries





Simplifying ISO certification with Prosperity LMS

Posted by Dan Wheeler on Wed, Oct 10, 2018

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A Learning Management System (LMS) can greatly simplify the process of achieving and maintaining ISO (International Standards Organizations) certification. Prosperity LMS provides flexible and efficient solutions for manufacturers to track training, standardize processes and ensure that employees are adhering to the necessary standards and specifications, both for ISO certification and for Occupational Health and Safety Administration requirements.

If your company is exploring the benefits of ISO certification, we can work with you to craft a system that will help you get the job done at a price you can afford. Contact us for more information. 

Whatever compliance requirements you face — and in today’s world, most companies face many industry and governmental regulations that require compliance tracking and reporting — we can help you meet them.  Prosperity LMS can provide the platform you need to schedule and deliver the necessary training to your employees, track and report their progress and ensure ongoing compliance with necessary quality standards.

Ziiva offers customized solutions for your business, tailored to meet your individual needs for ISO and OSHA compliance. We can help you automate tracking, reporting and training to take the headaches out of ISO certification and OSHA compliance.

We can develop a system that will help you determine the skills required for every position in your operation and then deliver a training and assessment program to make sure employees keep and maintain the skill sets they need, while documenting everything so that you have the records you need to prove compliance or easily deal with audits.

Prosperity LMS can help you train new employees and make sure your long-time employees and supervisors have the knowledge and training they require to do their jobs as efficiently and safely as possible.  Our team will help automate your compliance training to make it as simple as possible. Reminders, scheduling, assessment, tracking and reporting can all be automated so that you can focus on your manufacturing process, not paperwork.

Our system can produce rigorous exams to assess how well your employees have absorbed the training and other necessary information and compile the reports of these assessments you need to track compliance.

ISO certification can help your company improve its processes and training, ensuring safe, efficient and quality production. If you’ve hesitated to seek such certification in the past because of the logistics involved or if you’ve achieved certification but struggled with compliance and record-keeping, Prosperity LMS may be your answer. We offer flexible billing models and have a highly experienced team that will get you up and running as quickly as possible and within your budget. 

Contact us to find out.

Topics: lms, learning management systems, learning management software, manufacturing, compliance





Guide to LMS security

Posted by susan reuter on Wed, Mar 21, 2018

When switching to a new LMS, you will need to keep your users and your system safe. Working with your new LMS provider, use this graphic to help determine what security features and settings you will need.

An animated icon of a lock opening and closingWhat information needs to be made secure?



Content/curriculum — Government/defense, Trade secrets, Import/export control — Data will need to be encrypted at a high level Personally Identifiable Information — Healthcare: HIPPA compliance, Academic: FERPA compliance, Government/defense: Agency regulations 

User data — Names, email, progress — Must be encrypted at rest and during transactionEcommerce — Do you accept payments? — Ensure server is PCI compliant

An icon of a cloud receiving and sending dataWhere is your data?



Where is your data physically stored? Is it physically secure? Who has access?

Is the server secure agains cyberattacks?

Does the server use secure authentication? Does it need to access other secure systems? Who controls authentication keys?What security certificates do you need? SSL? HTTPS?

Overwhelmed?

We can do a security review with you, determine what needs to be secured, 
and build the security into the system.

 

Topics: elearning tools, learning management systems, switching LMS, lms content





Integrating your new LMS with 3rd-party systems

Posted by susan reuter on Thu, Mar 08, 2018

As you set up a new LMS, you may have to integrate with 3rd-party HR systems (like ADP), CRM systems (like SalesForce), Association Management Systems (like Abila, formerly Avectra), or other platforms.

While every setup is different, we’ve pulled together four issues that frequently arise during this process, and suggestions for how your LMS partner can work with you to solve them.

Integrating your new LMS with 3rd-party systems*: Four issues and our suggestions for how to solve them. | Issue 1: Your users have to log in each time they move between your LMS and your other systems. Solution: Single sign-on (SSO) gives the user a seamless entry into the LMS from one of your other systems, without having to enter a username/password into the LMS. How to acheive this: Many LMSs support a variety of SSO methods. Your 3rd-party vendor should provide documentation or assistance to get your SSO system working with your new LMS. | Issue 2: You have a dynamic user population, and you want to have imports scheduled on a regular basis. Solution: Real-time user account synchronization, which is typically done through file transfer (such as a CSV file), could be scheduled as often as you like. How to achieve this: Ask your LMS provider if they have an API to create and update user accounts. Issue 3: You want to present data from the LMS and another system at the same time. Solution: Real time user data gives you the capability to view data from multiple systems on the same screen. How to achieve this: Talk with your new LMS provider and see what options are available. | Issue 4: You may have other systems that need the results of a learner's progress. Solution: User progress synchronization can be done by file export, email, or API call to the external system. Updates could be scheduled or real time, depending on your need. How to achieve this: Ask your LMS provider what types of data export they support. *Like Hr systems (such as ADP), CRM systems (such as SalesForce), Association Management Systems (such as Avectra), and other platforms.

See also: 
Five IT points to consider when changing your LMS
Changing your Learning Management System (LMS) can present a number of IT challenges and questions.

 

Topics: elearning tools, learning management systems, switching LMS, lms content





Making sure your new LMS works for all devices

Posted by susan reuter on Tue, Feb 27, 2018

When switching your LMS, it may have compatibility issues with older browsers or operating systems. Use our infographic to help determine what your user base needs:

Making sure your new LMS works for your user base: Does the LMS work best in certain web browsers? Does the LMS require pop-ups to be enabled? Is the LMS Javascript enabled? Are LMS URLs listed as trusted sites? The best way to address browser requirements is to examine your user base. Are they part of a corporate network? YES: They will likely use the same or similar browsers and operating systems. NO: Work with your LMS provider to identify your user base. You may want to consider adding a notice for users about what browsers and features are supported. YES: Check LMS compatability: Check browser compatibility: Some corporations don't upgrade their platforms regularly and may be running old versions of browsers. Network firewall issues: There may be settings on that network's firewall that will need to be updated. This means providing the new LMS domains/IP addresses to the IT team responsible for that network.

See also: 
Five IT points to consider when changing your LMS
Changing your Learning Management System (LMS) can present a number of IT challenges and questions.

Topics: elearning tools, learning management systems, switching LMS, lms content, browser compatibility, networks, users, corporate network